Office Manager

Office Manager

Office Manager provides sales and expense analyses for all departments. Represents the financial condition of the dealership, develops controls necessary for the proper conduct of the business, and maintains accurate records. This position interacts daily with Accounting Associates, Management team members, Sales and Service associates, support staff and customers, just to name a few.

Job Responsibilities:

The Office Manager reports to the Controller, Corporate CFO, and Assistant CFO. The Office Manager supports the entire accounting function and financial reporting for our dealership. This position will work closely with Management and other departments to help ensure harmonious and productive operations, which will help maximize the success of the dealerships. Successful candidates must be able to maintain excellent business relations with customers, both internally and externally. Candidates will also be expected to help develop and motivate accounting associates to ensure that performance metrics are being met or exceeded.  

Daily Duties:

• Upload positive pay from each store into Amegy’s banking system
• Complete research, review and resolution to daily Positive Pay Exceptions
• Post funding notices and pull funded deals for title clerks
• Complete review of all daily disbursements prior to signing
• Posting of corporate credit card receipts
• Supervise all daily processes of the Accounting office
• Supervise Accounting staff
• Assistance in staff coverage of the Accounting Office (when needed)

 Weekly Duties:

• Weekly approval of Accounting timecards
• Send contracts-in-transit listing out to Finance areas

Monthly Duties:

• Reconcile corporate credit card statement
• Send Used Vehicle Inventory Schedule to Used Car Mgr/Director
• Complete County Vehicle Inventory Tax Report and Payment
• Complete statistical data memo forms for manufacture financial statements
• Assist with month-end duties at the direction of the Controller
• Assist with miscellaneous projects as assigned by the Controller

Other essential responsibilities:

• Prepare complete financial statements and submit to the manufacture and management in accordance with established timeframes.
• Interpret and analyze financial statements.
• Keep the General Manager informed on the trends and cash needs of the business.
• Develop and maintain an effective cash management system.
• Manage the day to day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies.
• Close the books accurately each month.
• Prepare and submit required statements and reports.
• Manage and safeguard the stores assets and ensure that internal controls are in place.
• Assist department managers in reading and interpreting their financial reports and in creating action plans needed to improve their operation.
• Respond to request for information and assistance in a timely manner.
• Work with General Manager to improve revenue or reduce expense in order to meet or exceed budget and grow the business.
• Work with staff to ensure that corporate initiatives are attained.

 Requirements:

• Bachelor's Degree - Preferred*
• Minimum 3-5 years automotive dealership accounting experience
• Extensive knowledge of CDK/ADP and/or Reynold and Reynolds software
• Extensive knowledge of manufacture, bank, and floorplan reconciliations
• Extensive knowledge of accounting schedules/controlled accounts/general ledger
• Extensive knowledge, and proficiency, in the use of Microsoft Excel and Word
• Working knowledge of dealership financial statements
• Working knowledge of dealership accounting month-end close
• Working knowledge of state sales and tax returns
• Working knowledge of most accounting office positions
• Working knowledge of positive pay
• Supervisory experience
• Strong work ethic/attendance accountability
• Strong process improvement involvement(problem/resolution)
• Ability to explain technical financial information in an understandable manner
• Excellent communication skills

Physical Demands

• Prolonged periods of sitting at your desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

BENEFITS

Our comprehensive benefits package includes medical, vision, and dental insurance, a 401(k) plan, paid time off (PTO), bonuses, and holiday pay.

ABOUT US

Discover a career at Patriot Motors, the premier locally owned and operated auto dealership in the heart of the Midwest, where excellence defines our every endeavor. We pride ourselves on creating a supportive and dynamic workplace where every team member can thrive and grow professionally. Our training program equips team members with advanced tools and systems, empowering them to enhance customer experiences and streamline operations seamlessly.

As part of our team, you'll enjoy competitive compensation packages, comprehensive insurance benefits, and abundant opportunities for professional growth. Join us at Patriot Motors and be part of a team that values excellence, community impact, and continuous improvement.